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MTG-Pay

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MTG-Mail

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PTS Portal

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PDF Quote, Confirmation & Image Testing

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You will need to access the MTG Agent Toolbox via a desktop or tablet device to use the PDF Generators or notification forms.
  • Quotations
  • Confirmations
  • Gallery Image Testing
  • Invoices

See ‘Guides’ tab below for useful information on completing this form

Quote Basic

Error: Contact form not found.

See ‘Guides’ tab below for useful information on completing this form

Customer Confirmation

Error: Contact form not found.

Receipt Confirmation

Error: Contact form not found.

Go To Google Images
Select Tools > Size ‘Large’
Left Click
Image You Want

https://mtgagents.co.uk/wp-content/uploads/Testing-1.png

Image Opens On Right Hand Side
Right Click This Image
Select “Copy Image Address” From Menu

https://mtgagents.co.uk/wp-content/uploads/Testing-2.png

Go Straight To ToolBox
Paste The Copied URL In Box
Repeat Until 3 Images Copies

https://mtgagents.co.uk/wp-content/uploads/Testing-3.png
Test Images Here

Error: Contact form not found.

Private Hideaway - Basic Invoice


    Customer Details
    Accommodation Details



    Use ‘Add More’ For Additional Invoice Items. Enter currency sign along with the amount into the ‘Sub-Totals’ field



    Enter currency sign along with the amount into the ‘Total’ field

    ARE YOU READY TO SUBMIT

    Before submitting this Invoice, have you double checked that the information you have entered is correct? – Any errors can not be changed once submitted and the PDF Invoice generated.

    Private Hideaway - Accommodation


      Customer Details
      Accommodation Details



      Use ‘Add More’ For Additional Invoice Items. Enter currency sign along with the amount into the ‘Sub-Totals’ field



      Enter currency sign along with the amount into the ‘Total’ field

      ARE YOU READY TO SUBMIT

      Before submitting this Invoice, have you double checked that the information you have entered is correct? – Any errors can not be changed once submitted and the PDF Invoice generated.


      Private Hideaway - Flight Only


        Customer Details
        Flight Details




        ARE YOU READY TO SUBMIT

        Before submitting this Invoice, have you double checked that the information you have entered is correct? – Any errors can not be changed once submitted and the PDF Invoice generated.


        Private Hideaway - Package


          Customer Details

          Use ‘Add More’ For Additional Invoice Items.

          Flight Details






          Enter currency sign along with the amount into the financial field


          ARE YOU READY TO SUBMIT

          Before submitting this Invoice, have you double checked that the information you have entered is correct? – Any errors can not be changed once submitted and the PDF Invoice generated.


          Portal Notifications

          These will trigger tickets on your support dashboard
          • Notifications
          General Booking Notification


            Booking Notification

            Make Sure The PTS File Information & Documents Are Correct

            Confirm Booking Info

            “I confirm that I have completed all sections relevant to this booking and accept responsibility for any errors or omissions. I have ensured that all confirmations will be sent directly to head office at the time of booking.”

            Confirm You Accept This Statement

            Low Cost Airlines Request


              Agent Information

              Have You Created A File On PTS ?


              If no, setup a file first then come back here.

              Complete PTS File HERE
              Remember a file only incurs fees once a payment is attached to it. No fee’s apply if you are just setting up a file and inputting customer & supplier information

              PTS File Information Here

              Travel Dates

              Passenger Details

              Pax Full Name:
              DOB:

              Flights Details


              Pre-Booked Seats Included ?
              YESNO
              Specific Seats Require ?
              YESNO

              If YES to specific, type full details of requested seats

              Add Checked Luggage
              YESNO



              Low-Costs Airline Extra Information

              If the price has increased between submitting this form and head office booking, what GBP margin should be applied before going ahead with the booking? i.e £20 difference max, Suggest that this margin is build into your booking.

              Full Payment Received From Customer?

              Customer Must Have Paid First Before Use Of The Company Card Can Be Authorized
              Please return to this page once the payment has been received from the customer.

              Confirm Booking Info

              “I confirm that I have completed all sections relevant to this booking with the correct information and that the customer has already paid in full for the aforementioned flights. I accept responsibility for any errors or omissions. I have ensured that all follow up information will be sent directly to head office regarding this booking.”

              Confirm You Accept This Statement

              Update Existing Booking


                Agent Information

                PTS File Information Here

                Type of Update

                Full details of amendment











                Confirm Amend Info

                “I confirm that I have provided relevant information regarding this amendment and accept responsibility for any errors or omissions. I have ensured that all confirmations will be sent directly to head office at the time of booking.”

                Full details of Cancellation



                Confirm Cancellation Info

                “I confirm that I have provided relevant information regarding this cancellation and accept responsibility for any errors or omissions. I have ensured that all confirmations will be sent directly to head office at the time of booking.”

                Confirm Booking Info
                “I confirm that I have completed all sections relevant to this booking and accept responsibility for any errors or omissions. I have ensured that all confirmations will be sent directly to head office at the time of booking.”

                “If company card has been used for any elements of booking the deposit taken must be enough to cover the FULL value of the amount charged to the card plus ATOL fees of £2.50pp”

                Confirm You Accept This Statement To Enter Payment Details




                Payment Update Form


                  Agent Information

                  PTS File Information Here

                  YES Tick If Payment Needs Manual Assigning To File

                  Confirm Booking Info
                  “I confirm that I have completed all sections relevant to this booking and accept responsibility for any errors or omissions. I have ensured that all confirmations will be sent directly to head office at the time of booking.”

                  “If company card has been used for any elements of booking the deposit taken must be enough to cover the FULL value of the amount charged to the card plus ATOL fees of £2.50pp”

                  Confirm You Accept This Statement To Enter Payment Details


                  Company Card Authorization


                    Agent Information

                    PTS File Information Here

                    Payment Details


                    Payment Received From Customer?



                    Customer Must Have Paid First Before Use Of The Company Card Can Be Authorized
                    Please return to this page once the payment has been received from the customer.

                    Payment Information



                    ” I confirm that I have taken payment from the client before purchasing with the company card, and that failure to do so may result in me being held financially responsible for the amount charged in the event that the client doesn’t pay any item I have purchased.”

                    Confirm You Accept This Statement

                    Information & Guides

                    Information & Guides
                    • Commission Statements
                    • Fees & Insurances
                    • Gateway Logins
                    • Guides
                    Commission Statements

                    MTG Agent Commission Statements Guide

                    How to generate your monthly commission statement
                    Created: 18/12/2024

                    With enhancements to the PTS system we now have more reporting features and are now able to hand over control of commission statement generation to our members. This gives you more access to financial information on your bookings and control over your commission reporting and the ability to generate your own statement.

                    Any member needing support or training with any aspect of generating their commission statement should raise a support ticket and a member of the team will be able to assist.

                    Costs Explained
                    PTS & Booking Fees

                    Here are the current fees and costs associated in making, processing, and protecting bookings with PTS.

                    We have successfully negotiated a 50 % reduction in the cost of the Remittance (or File Fee as we usually refer to it) with PTS. This has been reduced from £12.00 to £6.00 until 1st September. From 1st September onwards it will increase to £7.15 in line with the £1.15 rise in fees that PTS are introducing from that date.

                    PTS & Card Processing Costs:
                    Fee Type Price
                    Remittance (File) Fee £7.15
                    Incoming Payments £0.99
                    Card Fee per Credit £0.17
                    Fee for Cash Credit 2%
                    Fee for Online Credit £0.36
                    Fee for Cheque Credit £0.36
                    Fee per Debit £2.25
                    Bank Payment £0.35
                    ATOL Fee (APC) £2.50 per Passenger
                    Fee Type Price
                    Euro fee £2.46
                    non-Euro fee £3.35
                    Priority fee £12.45
                    Reimbursement fee £2.16
                    Customer Refund fee £3.65
                    Credit Card Fee 1%
                    Debit Card Fee 0.50%
                    Business Card Fees*  3%

                    * Customer Company Card Fees can be passed on to the customer.

                    Supplier Failure Insurance (SFI):
                    Booking Value (£)  Cover (£) 
                    0.00 > 1000.00 2.74
                    1000.01 > 2000.00 3.76
                    2000.01 > 3000.00 5.88
                    3000.01 > 4000.00 7.84
                    4000.01 > 5000.00 11.40
                    5000.01 > 6000.00 14.50
                    6000.01 > 7000.00 17.60
                    7000.01 > 8000.00 21.10
                    8000.01 > 9000.00 26.00
                    9000.01 > 10000.00 30.00
                    10000.01 > 100000.00 50.00

                    SFI is charged in £GBP and applied per passenger

                    Scheduled Airline Failure Insurance (SAFI):
                    Booking Value Cover (£) 
                    0.00 > 1000.00 2.44
                    1000.01 > 1500.00 3.30
                    1500.01 > 2000.00 4.20
                    2000.01 > 3000.00 4.90
                    3000.01 > 4000.00 5.70
                    4000.01 > 5000.00 7.56
                    5000.01 > 6000.00 8.80
                    6000.01 > 7000.00 9.40
                    7000.01 > 8000.00 10.90
                    8000.01 > 9000.00 13.00
                    9000.01 > 10000.00 15.00
                    10000.01 > 100000.00 25.00
                    10000.01 > 100000.00 25.00

                    Package Travel Regulation Compliance (PTRC)
                    Insurance Cover

                    PTRC Insurance  – 0.157%

                    PTRC is applied to the total booking value paid by the customer

                    Incoming Payment: The fee for PTS and the trustees to allocate and verify any incoming payment.

                    Priority Fee: Priority Payment Fee is applied if we need to send a guaranteed same day or next day payment to a supplier on a member’s behalf, for example a very last minute booking.

                    SFI & SAFI Explained
                    SFI & SAFI Insurance Costs

                    SCHEDULED AIRLINE FAILURE INSURANCE (SAFI) AND SUPPLIER FAILURE COVER (SFI)

                    SAFI and SFI is paid to the insurance company where a payment is made to a supplier from the PTS Trust Account before the consumer returns from their holiday.

                    Scheduled Airline Failure Insurance (SAFI): Covers all Airlines listed as available to use on the PTS system. This includes low-cost Airlines. Charter airlines are only covered by special arrangement.

                    Supplier Failure Insurance (SFI): Covers all Third-Party Suppliers listed on the PTS system as available to use excluding Airlines, consolidators and flight brokers. If an airline or Third Party

                    Supplier is not listed, you can request PTS to obtain approval for the airline or supplier to be paid in advance of travel by contacting MTG admin.

                    Package Travel Regulation Compliance (PTRC)

                    This insurance is provided to PTS members to ensure that they meet the Package Travel and Linked Travel Arrangements 2018 and ensures that in the event of the insolvency of the organiser, we cover the costs of repatriating the Consumer who has purchased the relevant package and, if necessary, financing the Consumer’s accommodation prior to the repatriation.

                    The insurance will cover all consumer bookings placed onto the PTS system by the PTS member and where funds have been paid into the Trust Account.

                    INSURANCE COVER

                    On the insurance cover, subject to the other terms, conditions and exclusions of the Policy, it is for the avoidance of any doubt agreed that:

                    1. The insurance will reimburse You (the PTS Member) for payments PTS has made or reimbursed up to the amounts We (the insurers) have agreed to cover as detailed in the relevant sections below provided that no other bond, insurance or other means of mitigation covering such amounts claimed is provided. If another bond, insurance or other forms of mitigation is provided for Your benefit but is insufficient to cover in full the amounts that are otherwise claimed and agreed under this Policy to be paid to You, then We agree to pay You in excess of the amounts recoverable under such other bond or insurance, up to the maximum sum insured or the holiday cost whichever is
                    2. The Cost incurred and loss to You will be calculated by reference to the Consumer invoice/ticket sum or amount issued or invoiced that You refund to Your
                    3. Credit Card Chargebacks charged to You will be covered for amounts paid into the PTS Trust Account where the chargeback is caused by airline or Third Party Supplier
                    4. No cover and no amounts otherwise agreed to be paid will be provided under this Policy unless you have first taken all reasonable steps to mitigate Your loss, including in this respect Your applying for repayment of monies by way of any rights You may have in respect of the Payment Instrument used to pay for the affected Travel This includes (without limitation) any rights You may have under section 75 of the Consumer Credit Act 1974 or any other rights You may have otherwise to initiate a chargeback or refund or otherwise seek repayment of monies under any applicable Card Scheme Rules and whether in respect of a virtual credit card or otherwise.

                    SAFI: In consideration of payment by you of the Premium due to Us, We will indemnify You, unless otherwise stated, up to the ticket price paid or the maximum sum insured whichever is less, total for each Consumer (s) in respect of:

                    1. The cost relating to Scheduled air flights necessarily and unavoidably cancelled prior to the departure of the Consumer(s) from the United Kingdom or their country of domicile due to Insolvency of an Airline as defined below on which the booked trip depends in respect of deposits or charges paid in advance by or on behalf of the Consumer (s) which are forfeited by the Consumer (s)OR
                    2. The costs relating to Scheduled air flights in the event of curtailment due to
                      • Insolvency as set out in 1) above whilst the Consumer is on the booked holiday/trip, those costs being of a similar standard to the originally booked flights.
                      • Cover under this section is only applicable in respect of the costs relating to scheduled air flights (excluding all pre-booked tours).
                      • The Policy will only cover the cost of the original flight paid or the sum insured whichever is less
                    3. Repatriation: under this section of the Policy, We will cover the cost of repatriation of Your Consumers to their original point of departure where Your Consumers’ trip is curtailed after departure because one of the Third-Party Providers of Your Consumers’ Trip has become Insolvent and it is not possible to replace the unavailable travel This cover is subject to there

                    being no other bond or other insurance provided for Your benefit that responds to such a claim or is insufficient to meet a valid claim.

                    SFI: In consideration of payment by You of the Premium due to Us, We will indemnify You, unless otherwise stated, up to the holiday price paid or the maximum sum insured whichever is less, in total for each Consumer(s) in respect of:

                    1. The cost incurred by You relating to any paid and non-refundable section of the Travel Arrangements on behalf of the Consumer(s) and whose name appears on the invoice, which is necessarily and unavoidably cancelled prior to departure of the Consumer (s) from the United Kingdom or their country of domicile, due to the insolvency of a Third-Party Provider OR 2) The cost incurred by You relating to curtailment of any non-refundable part of the Travel Arrangements on a pro-rata basis due to the insolvency of a Third-Party Provider whilst the Consumer(s) is on the Arranged

                    In respect of all Cover Options:

                    a) No sums shall be paid to you unless the original consumer payment has been paid into the Trust Account.

                    b) No sums shall be paid to You under Your Policy if such sums may be recovered from a third party by any other legal means including any bond, trust account, insurance or

                    c) In the event of one or more Third-Party Providers becoming Insolvent, all efforts should be made by You to replace the element with one of a similar or equivalent standard so that the Consumer(s) can proceed with their trip. Replacement cost must be obtained at the cheapest alternative available. You are under a duty to act as a prudent uninsured and should always look at the equivalent class of flight and at the cheapest option available; should this be more expensive than the original flight price You will be covered as long as the cost does not exceed the costs to the relevant Consumer(s) of the Travel Arrangements so booked for the Consumer(s). If the only option is for a same class flight from a different airport, then the cost of transporting the Consumer will be taken into consideration along with the flight cost but this total cost claimed must not exceed the original holiday price for the Consumer(s). Therefore, in respect of the replacement of the component supplied by the Insolvent company this cannot exceed 100% of the original cost of the holiday price per

                    d) For the avoidance of any doubt, if under this Policy We agree to pay You sums by way of replacement or repatriation costs or any other sum by way of cost under any of the cover options. We shall only pay such sums up to the amounts stated/the sums insured or up to the cost of the Travel Arrangements so booked for a relevant Consumer, whichever is the lower

                    Trust Payments & Amex American Express
                    Alternative Payment Method - Bank Transfer

                    An alternative method of payment for clients is to pay by bank transfer directly into the PTS Trust Account. This is safe, secure, and funds are allocated directly to the client’s PTS file.

                    These details can also be used if the client wishes to set up a standing order or make interim payments.

                    Bank: HSBC Bank
                    Account Name: Trustees of PTS Air Travel Trust
                    Sort Code: 40-40-14
                    Account Number: 83664597

                    THE PTS FILE NUMBER MUST BE QUOTED AS THE PAYMENT REFERENCE!

                    PTS Software Guide

                    Here is a handy little video to using V4 PTS cloud platform.

                    This video contains the relevant sections for MTG Agents. 

                    Notes:

                    • Should you be booking any element that is NOT in the same name as the lead passenger, you MUST email us and inform us.
                    • We do not have hours to spend hunting down names on invoices, that are not on PTS.
                    • If you have any questions, please contact the office and we will advise.
                    • Just a reminder for anybody booking elements for packaging. When you’re on the website to book on, USE THE ADMIN LOGIN AND EMAILS ONLY. If the confirmations don’t come into us, they may not be paid on time.
                    • For those agents who do their own confirmations, please make sure a copy is uploaded on to the PTS system on the day of booking. Remember that ATOLs need to be issued within 24 hours of the booking being made.

                    If you have any issues uploading them, please email admin@merlintravelgroup.co.uk and explain you had an issue. We will upload it then.

                    PTS V4 PDF + Video Guide

                    Hawk Guide

                    PDF Submission Guide

                    PDF Submission Guide

                    Created: 26/07/2023
                    Take some time to look & learn about how the new MTG Toolbox PDF generators work.
                    If you have any questions, please raise a ‘Technical Support’ Ticket 

                    Guidelines:

                    Things to bare in mind when completing the form.
                    Selecting Elements To Include:

                    On both tabs select the ‘include’ option under the title of the element you would like to use. This will activate the content area for those element types.

                    Note: If you accidentally choose ‘Flights’ and/or ‘Alt Transport’ options, you will need to refresh the page and start again since tapping either of these ‘include’ buttons will open a reference option on the following pages which can not be closed without refreshing.

                    Selecting Confirmation Title:

                    On the confirmation tab, you can also select an appropriate title for your form based on what you are selling. The default is ‘Holiday Package’

                    Data Entry:

                    Make sure that the data you enter into each field has been accepted and isn’t still blank before moving onto the next. Thinking you have filled something in that hasn’t been accepted means you will have to start the form all over again. Check twice, Submit once.

                    Flights & Alt Transport:

                    If you select “Flights” or “Alt Transport” elements to include, these open up an option to add a PNR or Transport Reference at the top of the content section. You will need to select which reference you want to supply and add the reference. If this option isn’t completed, the form will not submit.

                    Date Picker:

                    You can manually type in the date or use the date picker drop down option. You can not change the format the date uses.
                    (Note: Currently the PDF output displays in USA format. We are working to correct this to a UK formant)

                    Images:

                    For the gallery you can add up to 3 images. A repeatable option will be coming in future updates.
                    The full URL must include https:// part at the beginning of the address

                    Note: Not all websites will allow you to link to their images. For example JET2 do not allow this so do not use their images as you will get an error. Try using generic images from the likes of bookings.com or tripadvisor.com. We also know that images from BedsOnline work fine too. If you are unsure you can always ask technical support to check the images first or simply not include a gallery in your quote. 95% of images will work perfectly fine.

                    Line Breaks In Text Areas:

                    The extra information boxes are useful for providing additional details to your client about any given element, however at this time these boxes do not allow for formating, like pressing enter to create a new line or paragraph. We are working to fix this issue but may take some time as it’s not a default function.

                    There is however a way you can tell the software that you want to start a new line and that’s to add the code <br> at the end of any given line.

                    Example: 

                    This is my first line of text <br>
                    This is my second line of text

                    This will separate the lines of text placing one below the other. If you want a bigger link gap between the two just type <br><br> and now there will be a gap between the two lines.

                    Once we have an update on this fix we will let you know.

                    Editing The PDF:

                    While you can not add any new elements to a PDF once it has been created, if you spot a spelling mistake or maybe need to adjust a flight time, you can use ADOBE ACROBAT PRO to easily edit the text. This can be a useful tool for example if your customer wants an updated confirmation to show they have paid more towards their balance. Simply open the original PDF in Adobe Acrobat Pro, go to the costing sections, and then edit the financial information text, making sure to save as a new PDF.

                    Font: SEGOE UI Size: Match closest to the element you are editing. Generally speaking 10px

                    Note: Adobe Acrobat Pro is not free but possibly a good investment if you think you may be making a lot of changes to your forms over time.

                    ————————————

                    Watch the video in full for an overview of how the new forms work.

                    Any questions, open a technical support ticket.

                    MTG Commission Calculator

                    Excludes PTS Fees & Insurance's
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